Nursery and Primary

  • You represent the parents of children in your child’s class with respect to 3 entities: the class teacher, APEEEL2 and the School.
  • You facilitate communication between parents and these 3 entities.
  • You forward information to parents and pass on their feedback to APEEEL2.
  • You are involved and take initiatives for your class and more generally at School.
  • This role can be shared between 2 or even 3 parents.

You are the key person in all that concerns the daily life of the class you represent.

Whilst the role of class representative is important, the tasks involved are not difficult. The role does demand a certain amount of availability for meetings with the class teacher when necessary, as well as for participation in meetings (usually 2 a year) for class representatives organised by APEEEL2. Most of the work, however, can be done by email and the work can be shared with one or 2 other parents (1 main and 1 co-representative, together with a treasurer if necessary).

Some guidelines to help you fulfill this role are given below – we would once again like to remind you that the different elements can be shared amongst two or even three parents :

Organise the daily life of the class

– Organise social activities for the class including by calling on parents to help where necessary, e.g. to accompany the class during outings, swimming lessons and library sessions…

– Facilitate the integration of new pupils and their parents.

– Create an atmosphere of mutual trust between parents and teachers.

– Take the initiative e.g. to buy a common class present for the teacher at the end of year, to show solidarity with a pupil who may have fallen ill, etc.)…

Create a class network

– Create and maintain a class list consisting of pupils’ names, parents contact details (email and snail mail addresses, telephone numbers).

  •  This distribution list should only be used to forward information coming from the teacher or the School, from APEEEL2 and from other partner Associations officially recognised by the School such as Actions Sans Frontières, ATSEEE, Fairtrade, and Mots de Zaza Lux2.
  •  The distribution list can be shared with other parents of the class in order to facilitate links between parents on issues relating to their children.

– Consult with, and be involved in, exchanges with the class representatives of other classes of the same section or in the same cycle.

Manage the class fund

– Manage the class fund if necessary. This work can be done by a parent other than the class representative – a treasurer. The class fund, where it exists, can provide the teacher with some flexibility with respect to the organisation of class projects.

  • The amount of the contribution to the class fund is determined in discussion between the teacher and the parents. In order to simplify management of this fund, the class representative/treasurer may choose to open a dedicated account specifically for the purpose.
  •  An additional contribution of €10 per pupil is requested annually by Mots de Zaza Lux2 (see letter from Mots de Zaza Lux2).

Be motivated, supportive and involved

– Motivate parents of your class to be active members of the school community, become a paid-up member of APEEEL2 if you have not done so yet, and motivate other parents to do the same.

– Add a personalised message to emails coming from APEEEL2 before forwarding to parents in order to make these messages less impersonal.

– Make sure that your details are correctly registered with the APEEEL2 Secretariat.

– Be supportive of the activities and events organised by the School as well as by APEEEL2.

Be informed and proactive

– Keep yourself informed by checking the websites of the School and APEEEL2 on a regular basis. Forward relevant information to the parents of your class.

– Participate in the class representatives meetings organised by APEEEL2 where you will be able to put forward questions raised by parents of your class directly to members of the School management team (2 meetings a year will normallly be organised, see overleaf for details).

Mediate

– Get in touch with the teacher when necessary, and as soon as possible especially in cases of potential conflict.

– Be available to listen to parents of your class and to provide advice where necessary (especially to new parents).

– Be objective where possible, especially in cases of conflict, and give practical advice which may contribute to bringing about a resolution.

If you need advice or have any questions, please do not hesitate to get in touch with APEEEL2 by sending an email to office@apeeel2.lu or by raising the issue directly with one of the members of the Management Committee of APEEEL2.

We would like to remind you that in cases where an issue proves to be impossible to resolve directly with the teacher concerned, that it is APEEEL2 which is the officially recognised by the School as the official representative of the parents.

Secondary

  • You represent the parents of children in your child’s class with respect to 3 entities: the class teacher, APEEEL2 and the School.
  • You facilitate communication between parents and these 3 entities.
  • You pass on parent feedback to APEEEL2.

Whilst the role of class representative is important, the tasks involved are not difficult. The role does demand some availability, mainly for participation in meetings (usually 2 a year) for class representatives  organised by APEEEL2. Most of the work can be done by email.

Important: In Secondary, first meetings with parents don’t usually take place till November. Your term of office will therefore extend beyond the end of the school year into the beginning of next one. We therefore count on you continuing in this key role until next November!

Some guidelines to help you fulfill this role are given below:

Establish and maintain a distribution list

– In order to establish an updated class list, prepare a list consisting of pupils’ names, parents’ contact details (email addresses, telephone numbers). You should ask parents to fill in their details during the meeting with the class teacher which takes place during the Parents’ evening.

– Collecting the contact details of other parents can be difficult in Secondary. There are many reasons for this, one of which is the fact that the Parents’ evenings take place relatively late in the year.

– The School cannot disseminate this type of information and it is therefore really up to the class representative to be proactive in putting together a distribution list for the class. You may try to ask the class representative from the previous year whether s/he would be prepared to pass on the information, seek the help of your child who may be able to ask friends to pass on the contact details of their parents, or by asking the class teacher to forward a request from you to the other parents or ask them to send their contact details directly to you.

– The distribution list you put together should only be used to forward information coming from the teacher or the School, from APEEEL2 and from other partner Associations officially recognised by the School such as Actions Sans Frontières, ATSEEE, Fairtrade, and Mots de Zaza Lux2.

– You may however share this distribution list with the other parents of the class with a view to facilitating communication amongst yourselves.

Create a class network

– Consult with other parents of the class on different subjects (e.g. the creation of options in S4 or S6, school hours, regrouping of classes…) and communicate the position of the class to APEEEL2. Members of the Management Committee of APEEEL2 can give parents a voice in School-based meetings where different matters are discussed but need your feedback in order to do this.

– Whilst some problems which arise can be dealt with on an individual basis by parents with the School, it is useful for us to be given information about these problems since some of them can be treated more globally (families may be facing similar problems without being aware of this fact).

– Consult and be involved in exchanges with the class representatives of other classes of the same section or in the same cycle.

Be motivated, supportive and involved

– Motivate parents of your class to be active members of the school community, become a paid-up member of APEEEL2 if you have not done so yet, and motivate other parents to do the same.

– Add a personalised message to emails coming from APEEEl2 before forwarding to parents in order to make these messages less impersonal.

– Make sure that your details are correctly registered with the APEEEL2 Secretariat.

– Be supportive of the activities and events organised by the School as well as by APEEEL2.

Be informed and proactive

– Keep yourself informed by checking the websites of the School and APEEEL2 on a regular basis. Forward relevant information to the parents of your class.

– Participate in the class representatives meetings organised by APEEEL2 where you will be able to put forward questions raised by parents of your class directly to members of the School management team (2 meetings a year will normally be organised, see overleaf for details).

If you need advice or have any questions, please do not hesitate to get in touch with APEEEL2 by sending an email to office@apeeel2.lu or by raising the issue directly with one of the members of the Management Committee of APEEEL2.

We would like to remind you that APEEEL2 is the entity which is recognised by the School as the official representative of the parents.

Practical information

Our contactsas of  01/03/2019

  • APEEEL2 President: Mr André Schmutz
  • APEEEL2 Vice-President for Nursery & Primary: Mr Rasmus Egelund
  • APEEEL2 Vice-President for Secondary: Mrs Claudia Lange-Tramoni 

Our APEEEL2 office is located in the Nursery Building of the European School Lux II at 6 rue Gaston Thorn, L-8268 Bertrange

Tel:   +352 273 224 5127
Email:   office@apeeel2.lu

Our opening hours:

  • Monday & Wednesday – 08:30-16:30 (closed during lunch break)
  • Tuesday, Thursday & Friday  – 08:30-13:00

Class Representatives’ Meetings

  • The meetings are organised by APEEEL2 with the participation of the School Management team. Please check our APEEEL2 calendar for future dates to be confirmed :APEEEL2 Calendar
  • Please read our Class Representatives Meeting NotesClass Reps Meetings

APEEEL2 would like to thank you for your involvement!